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Volunteer, Part-Time (3 positions available)

Gift Processing Coordinator, Full Time (1 position available)

Position: Volunteer, part-time (3 positions available)

Start Date: April 1^st, 2013

The Ottawa Regional Cancer Foundation is committed to increasing cancer survivorship in Eastern Ontario and is the only local charitable organization dedicated exclusively to cancer.

Working to fill the gaps in services for cancer patients, the Cancer Foundation has partnered with local hospitals and service providers to ensure residents have the best possible care close to home, shorter wait times, access to the latest research and new therapies and overall improved quality of life. 

In November 2011, the Cancer Foundation opened the Maplesoft Centre – the region’s first Centre for cancer survivorship.  This Centre provides programs and workshops unique to Eastern Ontario in order to meet the needs of local cancer patients and their caregivers. 

For more information about the Cancer Foundation, please visit www.ottawacancer.ca

Position Summary

This position reports to Vice-President, Corporate Services.

Responsibilities

Responsible for the overall cleanliness, tidiness and functioning of the Maplesoft Centre. This includes but is not limited to:

• Stocking supplies
• Monitoring the temperature
• Filling water coolers
• Maintaining the water feature
• Completing minor repairs and installations and ensuring proper systems are up and running at the change of season (water/BBQ/Fireplace/AC)
• Disposing of equipment
• Act as back-up for removal of snow and ice throughout the winter months
• Develop a tool kit
• Monitor logs for keys
• Monitor and cleaning
• Act as Health and Safety Representative
• Maintaining the organization of storage spaces
• Moving furniture for events and special functions
• Inventory equipment
• Performs routine inspections to ensure contractor performance and property site conditions are in keeping with all company policies, procedures and quality assurance.

Qualifications

• Minimum of 2 years experience in Property Management would be preferred.
• Experience in contract management an asset.
• Knowledge of software MS Office suite (Outlook, Word, Excel).
• Strong interpersonal skills and ability to communicate verbally and in writing.
• Ability to work on several issues at a time.
• Ability to work in a team environment.
• General knowledge of building systems, construction practices and related code/legislative requirements would be an asset.

Given that the position needs to be filled immediately we will begin reviewing résumés upon receipt. Please send your résumé no later than March 20^th at 5 p.m. indicating the position of interest “Volunteer -Custodian/Facilities Coordinator” in the subject line.

The recruitment process will include a few screening steps including but not limited to prospective candidates providing a current police records check. Only qualified candidates will be contacted by email or phone for an interview.

Please submit resume by mail, email or fax to:

Position:  Gift Processing Coordinator

Salary Range:   $25,000 to $28,000 (full-time with benefits)

Posted:   March 5^th to 19^th, 2013

The Ottawa Regional Cancer Foundation is committed to increasing cancer survivorship in Eastern Ontario and is the only local charitable organization dedicated exclusively to cancer.

Working to fill the gaps in services for cancer patients, the Cancer Foundation has partnered with local hospitals and service providers to ensure residents have the best possible care close to home, shorter wait times, access to the latest research and new therapies and overall improved quality of life.  In November 2011, the Cancer Foundation opened the Maplesoft Centre – the region’s first centre for cancer survivorship.  This Centre provides programs and workshops unique to Eastern Ontario in order to meet the needs of local cancer patients and their caregivers.  For more information about the Cancer Foundation, please visit www.ottawacancer.ca

Function Summary:

The primary functions of the person in this role are donation processing and data entry. They are responsible for the accuracy, integrity, maintenance, extraction, manipulation and minor analysis of the database and online systems. This position works closely with other staff members to create a comprehensive data system which supports various departments and complies with the policies and procedures of the Cancer Foundation and the Canada Revenue Agency.

Responsibilities:

• Reconcile donations (Direct Mail, In Memoriam, SpecialEvents, etc.,)
• Record all transactions in Raiser's Edge
• Input and maintain accurate database information (Gift, Relationship, Prospect, etc.,)
• Create basic Reports, Queries, Exports and Mailings through Raiser's Edge
• Manipulate exported data (from Raiser's Edge or Online systems) in Microsoft Excel and/or Microsoft Word
• Issue receipts and acknowledgement letters in a timely manner as per Foundation standards
• Work closely with team members to help support the needs of various departments related to gift processing and relationship management
• Exercise good customer service when greeting guests in person and on the phone, accepting donations or assisting with general enquiries
• Coordinate with volunteers who assist with various administrative tasks
• Occasional weekends or evenings may be required for events

Required Qualifications:

• Minimum of 2 years experience in an office environment
• Experience in data processing and with data management systems
• Familiarity with data queries, imports/exports and developing reports in a database
• Experience with all components of Microsoft Office, especially Word and Excel
• Ability to prioritize and manage time efficiently
• Excellent interpersonal, organizational, communication, project and time management skills
• Adaptability to changing priorities
• Exceptional attention to detail

Preferred Qualifications:

• Experience with the Raiser's Edge program
• Fluent written and oral communication skills in both French and English
• Experience in a nonprofit environment, with an understanding of donor cultivation and solicitation practices
• Post-secondary diploma from a recognized community college, or equivalent

Other requirements

• The successful candidate will be asked to provide a current criminal records check.
• Interviews for prospective candidates will be held on March 21^st and 22^nd, 2013. 

This is a full-time position with a starting salary of $25,000 and includes benefits (vacation, pension etc.)

Please send your résumé no later than 5 p.m. on March 19, 2013 indicating the position of interest.